Privacy policy
Your information and how we look after it
APC Resources is a members-only portal for working celebrants. To run it we keep a small amount of information about every applicant and approved member. This page explains what we store, why we hold it and the choices you have. It applies to everyone who applies for membership or signs in.
Last updated: February 2026.
What we store
Profile details
Your full name, the email address you sign in with, your phone number, your region and the ceremonies you lead. These come from your membership application and you can change them at any time on your Account page.
Your profile photo
Optional. If you upload a photo it is stored with your profile and shown to you inside the members area.
A password fingerprint
If you set a password we store a one-way scrambled version of it. Your actual password is never saved and cannot be read back by anyone, including the admin team.
Your private files
Documents, images and audio you upload to your private folder, along with the file name, size and the date you added them.
Ceremonies and meetings
The ceremony and meeting entries you save, including dates, times, locations and any reminder settings you choose.
Saved providers
The service directory listings you bookmark, kept with your account so your saved list is ready next time you sign in.
Why we hold it
- To confirm who you are when you sign in and to keep the members area private
- To review your membership application and decide whether to approve it
- To send the sign-in codes and the ceremony and meeting reminders you ask for
- To keep the shared drives and your private folder available to you
- To understand how the portal is used so the admin team can improve it
Who can see it
Only the APC admin team can see member profiles. Your private folder is yours alone: other celebrants cannot open it, and the admin team will not browse it unless you have asked for help with a specific file. The service directory, the shared drives and the notice board are the only parts of the portal designed to be seen by other members.
We do not sell your details and we do not share them with advertisers. Information is only passed to the services that actually run the portal, such as the email service that delivers your sign-in codes and reminders.
How long we keep it
While your membership is open we keep your profile so you can sign in and reach your files. If you ask us to close your account, we delete your profile, your private files, your saved providers and your calendar entries. Ceremonies you logged are removed with your account. We may keep a minimal record of admin activity for a short period so we can resolve disputes or support requests.
Your choices
Correct your details
Update your name, phone, email and photo on your Account page whenever you need to.
Leave at any time
Ask the admin team to close your account and we will remove your profile and private files.
Ask what we hold
Email the admin team to request a copy of the information stored against your account.
Questions about your information?
Email the admin team and we will answer as quickly as we can.